Constitution & governance

CONSTITUTION

1.  Name                             

The Society shall be called the Hammersmith Society.

2.  Objects

The objects of the Society are:

a)  To encourage high standards of architecture and town planning in Hammersmith.

b)  To stimulate public interest in and care for the beauty, history and character of the town and its surroundings.

c)  To encourage the preservation, development, improvement and beautification of features of general public amenity or historic interest.

d)  To take action which will promote all or any of the above mentioned subjects

e)  To bring together local amenity groups formed within the geographical area of the old LCC Borough of Hammersmith.

3.   None of the Society’s objects shall be pursued for any party political purpose, and the Society shall be non-profit making

4.  Membership

Any person or body interested in any of the objects of the Society as well as any group of persons (“Group Member”) properly constituted to pursue objectives similar to those of this Society (subject to the approval of its constitution by the Executive Committee) may become a member on payment of an annual subscription.  Each membership shall carry one vote only.

5.  Subscription

a)  The annual subscription shall be £5 or more for single persons, £6 for families, and £15 for group members and for bodies, or as agreed from time to time by the Committee, and shall be payable to the Hon. Treasurer on 1st January in each year, or immediately on becoming a member.

b)  No reduction shall be made for membership for part of a year.

6.  Patron, President and Vice-Presidents

The Society at a General Meeting may elect a Patron, a President and one, or more Vice-Presidents.

7.  The Executive Committee

a)  The affairs of the Society shall be conducted by an Executive Committee (‘the Committee’), all of whom shall be members of the Society.

b)    The Committee shall consist of a Chairman, a Vice-Chairman, an Hon. Secretary, and Hon.Treasurer, who shall be the Officers of the Society, and not less than five and not more than eleven other Members.

c)    The Officers shall be elected by the Members at the Annual General Meeting and shall be eligible for re-election.

d)  The Chairman’s tenure will be limited to a maximum period of three years.

d)    Each Group Member shall be represented on the Committee by a person elected by the members of his group (or his representative).  There will be a maximum  of seven places on the Committee for Group Member representation.

8.  The general committee

a)    The remaining members of the Committee shall be elected at the Annual General Meeting of the Society, to serve for a term of two years, and shall be eligible for re-election.

b)    Nominations for officers and members of the Committee, signed by a fully paid-up proposer and a seconder, must be sent to the Hon. Secretary to be received at least seven days before the Annual General Meeting

9. The Committee shall meet as often as is considered necessary by the officers and shall have power to regulate its own procedures

It shall have power to co-opt members or non-members of the Society to serve on such sub-committees as it may decide to appoint.

10. If a vacancy occurs in the membership of the Committee between Annual General Meetings the Committee shall have power to co-opt a member of the Society to fill the vacancy till the date of the next Annual General meeting.

At that meeting the co-opted member shall offer himself for election, if he desires to continue to serve on the Committee.

11.  Declaration of interest

It shall be the duty of every officer or member of the Executive Committee or Sub-Committee who is in any way directly or indirectly interested financially or professionally in any item discussed at any Committee meeting at which he or she is present to declare such interest and he/she shall not discuss such item, except by invitation of the Committee, or vote thereon.

12.  General Meetings

a) An Annual General Meeting of the Society shall be held once in each calendar year, at a tine and place to be fixed by the Committee, provided that the interval between meetings shall not exceed 15 months.

Members of any Group Member of the Society may attend the Annual General Meeting but only their representative on the Committee may vote.

b) The business of the Annual General Meeting shall be to receive the report of the Committee and the accounts for the preceding year, to elect members of the Committee and to conduct any other business within the scope of the Society’s objects.

c) Notice of the Annual General Meeting shall be sent to all members of the Society at least three weeks before the date

13. Special General Meeting

A Special General Meeting shall be convened on a resolution writing, signed by not less then fifteen Members of the Society and sent to the Hon. Secretary; or such a Meeting say be convened by the Committee.  In either case, the purpose of the Meeting shall be stated in the Notice convening the meeting.  In the case of a requisition, the Meeting shall be held within two months of the date of the requisition.  Notice of any Special General Meetings shall be sent to all members of the Society at least two weeks before the Meeting.

14.  Quorum

No business shall be transacted at any General Meeting unless a quorum of Members is present when the meeting proceeds to business;

15. Number for a quorum

Fifteen Members present shall be a quorum.

16.

If within half an hour of the time appointed for a Special General Meeting convened by the Committee a quorum is not present, the Committee shall have power to act.

17.  

The Chairman or Vice-Chairman of the Society shall preside, in the absence of the President, as Chairman at any General Meeting, or, if neither is present, the Officers of the Committee present shall elect one of their number to be chairman of the Meeting· The President shall be asked to preside at the Annual General Meeting.

18.

At any General Meeting a Resolution or proposal put to the vote of the Meeting shall be decided on a show of hands, unless a ballot is demanded by:

a)    the Chairman of the Meeting, or

b)      at least three members present.

If a poll is duly demanded, it shall be taken in such a manner as the Chairman of the meeting directs.

19.

In case of equality of votes, whether on a show of hands or on a ballot, the chairman of the meeting shall be entitled to a second casting vote.

20. Accounts

The Hon· Treasurer shall have charge of the funds of the Society and shall be responsible to the Committee for administering them. He shall open a banking account in the name of the Society.  All cheques for any amount exceeding £5 shall be signed by any two officers of the Society.

21. An account of all moneys received and expended shall be kept by the Hon Treasurer. The Accounts of the Society shall be audited annually and presented to the Members at the Annual General Meeting.

22. Amendment of the Constitution

a) Any amendment to this Constitution or Proposal to wind up the Society shall be made only by Resolution passed at General Meeting by not less than two-thirds of those present.

c) The proposed Resolution shall be signed by a proposer and seconder, and copies of it shall be sent to all members of the Society at least one month before the date of the meeting.

 23. Winding Up

In the event of the winding up of the Society the Available funds of the Society shall be transferred to such one or more charitable bodies having objects similar or reasonably similar to those hereinbefore declared as may be chosen by the Society. The minute books and other records of the Society shall be deposited with the Civic Trust. The minute books and other records of the Society shall be deposited with the Hammersmith & Fulham Borough Archives Centre.*

*Amendment passed at AGM 2010

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